Yes, we work with a third party to provide rental of Lead Retrieval devices. For more information please see the Lead Retrieval Service link from the vendor menu on our website.

Check the Sponsorships document information regarding flyers for attendees to be giving out at the conference registration table.

Flyers may be freely given out to attendees during the Vendor Expo from vendor tables instead of or in addition to sponsoring a flyer at conference registration table.

The easiest way to add booth staff is at the time of original registration.

• On the Registration Summary page during registration, use the “Add Group Member” button to assign your booth workers.
• Assign your complementary passes first, then purchase any additional needed.
• The people you register must be from your company...not a third party vendor.
• Full Conference passes will need to be purchased for anyone that wants to participate in any meals or sessions if they are going to be at the conference other times than the vendor expo.

If you have already registered and received your confirmation email, you can still add your booth workers.   ONLY the Exhibitor Coordinator may make the following changes! The Exhibitor Coordinator is the person whose email address was used to register your company's booth for the conference.

• From the registration page, click the “already registered” link or use the link in your confirmation email.
• Login using your email address and confirmation number.
• Scroll down to the bottom of the “Registration Summary” section and click on the “Add Group Member” button
• Assign your complementary passes first, then purchase any additional needed.
  
• The people you register must be from your company...not a third party vendor.
• Full Conference passes will need to be purchased for anyone that wants to participate in any meals or sessions if they are going to be at the conference other times than the vendor expo.

• From the registration page, click the “already registered” link or use the link in your confirmation email.
• Login using your email address and confirmation number.
• Click on the “My Registration” button
• Once you are on the General Information page you will have button that you can choose to “Modify Registration”

Please contact our Treasurer at 800-910-6382 option 1 to make alternative payment arrangements.

Door prize forms will be distributed by a BrainStorm staff member prior to the Expo starting.  It is your responsibility to turn in the form to the stage prior to the door prize presentation.   The door prize drawing typically starts about 7:00 pm.

BrainStorm does not sell speaking slots/sessions. The steering committee chooses sessions from volunteer submissions. Call for Presentations is opened about 7 months prior to the event to all Attendees and Vendors. Check the website and choose the “Call for Presentations” button on the main event page. That page will list the current year’s deadline.

NOTE: If a vendor is chosen to speak, they must purchase a booth or sponsorship.

One company per booth! Sponsor/Exhibitor shall not assign to a third party its booth space or any portion of that space without the prior written consent of BrainStorm, which BrainStorm may grant or withhold at its sole discretion.

Per our legal contract that must be agreed to when registering for a booth, we only allow one vendor per booth.  Any requests for additional vendors to participate in your booth needs to be submitted to BrainStorm at least 30 days prior to the event.  Approval or denial of such request is at the sole discretion of the BrainStorm steering committee.

Legal contract section pertaining to this question:

USE OF DISPLAY SPACE: Sponsor/Exhibitors are allowed to distribute literature, run demonstrations, and sell products in their assigned exhibit spaces. Sponsor/Exhibitor shall not assign to a third party its display space or any portion of that space without the prior written consent of BrainStorm, which BrainStorm may grant or withhold at its sole discretion. If such permission is given, the Sponsor/Exhibitor shall assume full responsibility for the conduct of the assignee and all its representatives. Sponsor/Exhibitor’s product demonstration may in no way interfere with demonstrations at adjacent booths. Demonstrations using audio must use headsets to demonstrate audio capabilities.

• One company per booth! Sponsor/Exhibitor shall not assign to a third party its booth space or any portion of that space without the prior written consent of BrainStorm, which BrainStorm may grant or withhold at its sole discretion.
• Single booths include 2 complimentary Expo only booth passes, up to 2 more Expo only booth passes can be purchased per booth. Any additional staff beyond those 4 must purchase a Full Conference pass.
• Double booths include 4 complimentary Expo only booth passes, up to 4 more can be purchased per booth. Any additional staff beyond those 8 must purchase a Full Conference pass.
• Sponsors are given between 2-10 complimentary Full Conference sponsor passes depending on the sponsorship level. These CANNOT be combined with the complimentary Expo only booth passes to increase the available booth staff. Any additional staff must purchase a Full Conference pass.
• The Full Conference passes include all meals and all sessions.
• All booth staff must be registered with an Expo only pass or a Full Conference pass. Speaker only passes (free passes) may not participate in the Vendor Expo.
• For current pricing for the Expo only and Full conference passes, please see the pricing page on our website.

The Vendor Service Kit includes items not available for order through our registration site, such as:
– Electrical connections above 500w (each booth has one 500w electrical connection)
– Additional furniture
– Misc trade show services
– Shipping information

To access the Vendor Service Kit, go to the Brainstorm website.  From the Vendor page, find the “Vendor Service Kit” link.

Each 10′ wide x 10′ deep carpeted space includes one 8ft table with skirting, 2 chairs, wireless Internet, electrical up to 500 watts, and exhibitor’s name on a small sign. Sponsorships and double booths would have proportionally more equipment. Booth worker details can be found above under “Vendor Fair Booth Pricing”.

We do not release attendee contact information to exhibitors. We reverse the role and provide the attendees with all the exhibitor’s contact information. Attendee lists have never been released and there are no plans to change this policy.

Vendor/Exhibitors can collect the info they are looking for by renting a Lead Retrieval device or by asking attendees to register at their booths (sign-up or drop a business card) for a door prize.

A reserved time of 4 hours for attendees to see vendor exhibits. There are no breakout sessions running at the same time so all attendees may participate without conflicts. Food (heavy Hors d’oeuvres) and drinks (1-2 free drink tickets given to attendees and pay-as-you-go bar) are provided for attendees & vendors. Door prizes provided by the vendors are given out near the end of the Expo.

The following are the levels of exhibitors/sponsorships in increasing value. Current pricing is available from the Vendor menu on our website.  You can check regular booth pricing from the “pricing” option and sponsorship pricing from the “sponsorships” option.

General Exhibitors
Single standard booth
Single premium booth
Double premium booth

Sponsorships
Silver
Gold
Platinum
Diamond

Depending on your registration you are entitled to the following meals:

Vendor Expo Only – All the Expo vendor workers are welcome to any of the food and drinks (pay-as-you-go bars) throughout the Expo.

Full Conference Pass – All meals are included.

Company descriptions and logos should be submitted by emailing them to our steering committee via the [email protected] email address.  They should comply with the following print specs: 300 ppi .eps for print publications.  For logos on the website, they need to be a vector file (non-animated) and need to be in an .eps format (can be an illustrator or .eps file – but not just a Word or Photoshop file that is saved as an .eps file).

BrainStorm is not responsible for providing fonts for printing sponsor-submitted logos. BrainStorm is authorized to make use of this information for the convention program and web site.

Generally about 3 hours prior to the start of the Expo. 12:00pm-2:45pm.

Vendors are expected to keep their booths completely assembled until the end of the Expo OR earlier if a Steering Committee member approves the request

The Expo is held on Monday from 3:30pm-7:30pm.

Click on the link above to get a BrainStorm W-9 form.

Generally you ship to the Expo company in charge of setting up for the show. Our Vendor Service Kit will have the contact information.

If you need equipment for a Sunday session or early Monday, you must ship directly to the Kalahari. The Expo company won’t deliver until Monday late morning.

Shipping directly to the Kalahari should ONLY be done if you have contacted the Kalahari ahead of time (ask to speak to the conference center office about shipping trade show equipment) and have taken into consideration that they don’t have much space compared to the Expo company. The Kalahari only accepts shipments up to 3 days prior to an event. 

If you will be flying to our conference, we suggest using the Cleveland International Airport in Cleveland, OH. It is the closest commercial airport and is about 50 miles from the Kalahari Resort.

From the Brainstorm website go to the Vendor Expo menu item and click the “Exhibitor Directory” link.

During registration you will choose your registrationt type (sponsor level or booth type).  During registration you will select the booth number you want from the remaining available booths for the type of registration you selected.

This was requested by our vendors in our early years and has been very well received by vendors and attendees.  Rather than exhibiting for 2 days with little to no foot traffic most of the time, we reserve a time with no attendee conflicts.

BrainStorm is a conference for K20 technology directors, network administrators, and other IT personnel. This is NOT a conference about curriculum but instead for the bits’n’bytes warriors that support and drive technology in schools. A typical attendee has a high degree of decision-making authority for their school district.